Shadow Docs

4 min

What is Shadow Docs folder?

Shadow Docs Folder is a feature used for keeping documents private and, at the same time send them to our AI Search function for indexing.

Shadow Docs Folder can be enabled at space level as an optional feature. If you decide to activate it, a new folder will be created called Shadow Docs.

The Shadow Docs folder will act like a regular folder:

You can drag&drop files to it

You can create docs directly inside, from the ➕ button near it's name

You can Archive it, if you no longer need it

If you Archive it, you can re-enable it from the Space's 3 dots menu

Enabling Shadow Docs

Go to Space menu by clicking the 3 dots near the Settings icon and click the Create Shadow Docs folder button

Add your documents to Shadow Docs folder

How does Shadow Docs folder work?

Shadow Docs works at Space level, and once you have activated it for a Space this is what is going to happen:

The files inside/below the Shadow Docs will NOT be shown to users when you publish your Space. This applies for both Publish to Preview and Publish to Production

All docs inside a Shadow Docs folder will be sent to the AI Search to be indexed. This means that if you publish your Space, your users will not see these files, but the AI Search Assistant will have their context and can provide answers based on them

Possible use cases:

You have code files that you want to keep private from your readers, but you also want the AI Search to be able to respond to your users based on those code files.

You have draft&bulk notes/docs/articles/etc. that are not in a readable and presentable form, and they are not suited to be presented to users, but still, the informations inside are valuable and you want the AI Search to be able to answer to your users

And others...